How to be a Gmail Wizard – Part 2

Welcome back to the series #gmailwizard. In the previous part, we showed you how to create and mange labels for better management. We also showed you an efficient way of composing emails more efficiently with templates. In this article, we will continue with two more fancy tricks: skipping the inbox, and improve your signature’s visualization.

Filter out unnecessary emails by using … filter

Nowadays, whenever you sign up for some online services, it is very likely that you will get the newsletters. Sometimes, it is a good thing since it keeps you in the loop with the service’s latest update. However, there are always some contents that you don’t want to read in your inbox daily. That’s where the necessity of using filter applied.

Let’s start with navigate to the search box at the top. Over here, you can find the “Search Options” button. Please click it to display all the options for searching.

After clicking the button, you will see a lot of different options for searching the emails. For the purpose of demonstration, we will put some data into the first field only. But they have lots of different options where you can apply. For instance, you can find all the emails that has the words, or does not have the word. You can also check if it has attachments too. Anyways, we are searching for all the emails from specific sender in this example

At this point, by clicking the “Search” button, it will display all the emails from the sender. This is the result when you click the Search button:

As a result, it will display all the emails from DROP. Now, we can navigate to the top to use the Search options again. Repeat the same process. But this time, instead of clicking the Search button, we will click the Create Filter button. This will bring us to another window, where there are follow up actions. In this window, you can select the appropriate actions for your filter. In other words, if you don’t want specific emails to stay in your inbox, you can select “Skip the Inbox (Archive it)”. Any emails belong to that filter will never show up in your inbox from now on. A good tip is you can select multiple options at the same time.

After successfully creating the filter, you will receive a notification like this. And that are all the steps you need to do for filtering incoming emails.

Enhance your email’s signature

If you reach out to any professionals, they will always have at least one thing in common: the professional signature for your email. Normally, you will need the personal information, such as name, title, phone number, and email address. But, you can also add a little image to impress the audience. These images can vary from personal headshot, company’s logo, or even a digital signature. This will automatically send out with any copy of your email.

In order to achieve this, navigate to the top right of your email screen, find the Settings cog. Click here and go to “See all Settings”.

Here, you can see all the advanced settings. Select the “General” tab.

Scroll down, you will find an option for Signature. Click on Create New button.

Put down a name for your signature. Then you can create your custom signature from this text box. There are a lot of options to choose from. You can have a customized text, images, or even a link to your own personal site. If you want a fast and easy way to add image, just simply drag and drop a photo in this box. Gmail is smart enough to detect it and make it become a part of your signature.

And that wraps up today #gmailwizard article. We learnt how to add an image to our signature and filter out unnecessary emails from our inbox. Don’t forget to check the next article for helpful Gmail tricks.

Dang Ton

Dang Ton

If you can't find me at the table coding, then you can find me at another table playing boardgames. I want to share the fun, the intense, the `ah-ha` moments, the sabotage, the nerve wracking experience ... that Boardgames can offer to the community.
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