You read about it more and more how inefficient it is for workers to just communicate via email or wait for a free time to talk on the phone, with the glutton of emails that require sorting on a daily basis it is easy for important or urgent emails to be lost in the white noise. This is why there is so much emphasis lately on organizations to leverage a Business Process Management Suite and such a suite focuses on tools to manage projects as well as team collaboration. Instant messaging continues to be an area where organizations need to catch up to the consumer end with various groups and instant messaging conversations being able to cut through the day to day email clutter and get direct attention to subject matter or project that may be falling behind schedule.
More really does mean more
Having more tools at your disposal from diagram and architecture tools to integrated collaboration tools that allow multiple people to view, edit and make recommendations, drafts or changes allows projects to get fixed faster and process to be implemented faster. So the more tools you have at your disposal along with the training to use them efficiently should allow for more productivity and greater throughput with less risk.
What I like about team collaboration tools that focus on the project is that all conversations, discussions are grouped and done through a project, this prevents unsorted email clutter where you have to manually either sort or track all emails related to a project manually and put it into a folder. This also keeps the discussions related to a project strictly about the project and keeps track of that fluid communication flow so you can follow history and know why a project ended up where it is at a glance. Discussion groups can be scheduled and can be far more productive than back and forth group emails where someone may not reply for hours or everyone isn’t reply to the latest thread in an email.
Visual tools that keep track of all project objectives, deadlines, dates and ranges level sets expectations for all involved in the project as well, combined with diagrams showing how the architecture should look and you have something that should answer all questions at your fingertips.
What collaboration tools are you currently using, and what are you doing to get more out of your projects?
Disclaimer: This post was brought to you by comindware.com who offers several project solutions to make sure your software projects are coordinated and you have the team collaboration tools to keep everyone focused and efficient in working projects from architecture to production.